VOKRA will be holding its 2015 Annual General Meeting on August 27, our second since we officially became a society last year. Anyone can attend our AGM, however in order to vote you need to become a society member. Membership is only $10 and is a great way to show your support for VOKRA.
2015 VOKRA AGM
Thursday, August 27
6:30 to 8:30 p.m.
VOKRA Operations Centre at 2028 Wall Street, Vancouver
RSVP & BECOME A SOCIETY MEMBER
At the AGM we will be electing a new board of directors to serve an annual term until August 2016. Board membership is a leadership position within VOKRA that guides the organization to achieve its mission. Directors act in a position of trust for the community and are responsible for the effective governance of our organization.
We’re looking for board members with a desire to dedicate time to the development of VOKRA, and we could especially use people with financial and fundraising skills. Here’s what it takes to be a board member:
- MEMBERSHIP IN THE VOKRA SOCIETY! You must be a member to be a board member
- Commitment to the work of the organization
- Knowledge and skills in one or more areas of board governance: policy, finance, programs, personnel, fundraising and advocacy
- Willingness to serve on committees and attend committee meetings
- Attendance at monthly board meetings + preparation time to review materials
- Attendance at meetings of assigned committees
- Attendance at Annual General Meetings
- Attendance at membership meetings
- Support of special events
- Support of and participation in fundraising events
Board positions include:
President Emeritus – Provides VOKRA historical perspective to the board members; keeps the board’s activities focused on the organization’s mission and makes sure the board adheres to its bylaws and constitution. Required to attend monthly VOKRA Board meetings, including preparation time to review materials.
Chair – Provides leadership to the board; makes sure the board adheres to its bylaws and constitution; prepares the agenda for board meetings; chairs meetings of the board; keeps the board’s discussion on topic by summarizing issues; keeps the board’s activities focused on the organization’s mission; orients board members to the board; serves as ex officio member of committees and attends their meetings when possible; promotes the organization’s purpose in the community and to the media; prepares a report for the Annual General Meeting; and orients the new board chair. Required to attend monthly VOKRA board meeting, including preparation time to review materials, and attendance at board committee meetings on an ad-hoc basis.
Vice Chair – Acts in the absence of the chairperson; works closely as consultant and advisor to the chairperson; and orients the new vice chair. Required to attend monthly VOKRA board meeting, including preparation time to review materials.
Secretary – Keeps copies of the organization’s bylaws and the board’s policy statements; keeps lists of officers, board members, committees and general membership; notifies board members of meetings; brings official minute book to meetings; keeps record of board attendance; makes sure that there is a quorum at board meetings; keeps accurate minutes of meetings; records all motions and decisions of meetings; keeps copies of minutes of both board and committee meetings; distributes copies of minutes to board members promptly after meetings; files the annual return, amendments to the bylaws and other incorporating documents; makes sure members are notified of general meetings; and in the absence of the chairperson and vice chairperson, chairs board meetings until the election of an alternate chairperson. Required to attend monthly VOKRA board meeting, including preparation time to review materials.
Treasurer – Gives regular reports to the Board on the financial state of the organization; keeps financial reports on file; undertakes special projects to reduce costs; chairs the finance committee; acts as signing officer, with another officer or executive director for cheques and other documents; and orients the new treasurer. Required to attend monthly VOKRA Board meeting, including preparation time to review materials and monthly finance committee meeting to prepare up to date financial statements.
Directors at Large – A director is fully informed on organizational matters and participates in the Board’s deliberations and decisions in matters of policy, finance, programs, personnel and advocacy. They also review the bylaws and policy manual and recommend bylaw changes to the membership; participate in the development of VOKRA’s organizational plan and annual review; and assist in developing and maintaining positive relations among the board, committees, OMT, volunteers and community to enhance VOKRA’s mission. Require to attend monthly VOKRA board meeting, including preparation time to review materials.
If you’ve got what it takes and want to learn more email firstname.lastname@example.org